Auto-Replying to Incoming E-mail

Handling email while away from the office can be a challenge. Out Of Office mail allows you to inform those from whom you receive email that you are away and will not be receiving messages, for how long you will be away, and perhaps what to do in your absence. If you will not be checking email while you're away, then Out Of Office mail is for you

If you are already familiar with Out Of Office email, you may jump directly to the:
Out Of Office email setup form

If you want to access your email while you're away...
The first thing to do is note your current UC Davis email settings. These include:

• LoginID - The username you use to log in to campus services
• MailID - The part of your email address in front of "@ucdavis.edu"
• Password
• Email server - The name of the computer that stores your incoming mail

If you don't know the name of your Email server, you can find out by using
the MAIL ID DETECTIVE tool on this site's main page:
http://email.ucdavis.edu/index.php

Once you have your email settings, there are two main options for checking your email while away from home: using a Email mail program, such as Microsoft Outlook or using Geckomail, the UCD web mail program.

Using Geckomail - the UC Davis Web email program

If you have access to a Web browser and an Internet connection, you can use UC Davis' secure, Web-based email program, Geckomail, to check your UC Davis email. Geckomail can be found at: http://geckomail.ucdavis.edu/

If you don't want to access your email while you're away...

Out Of Office email

You should set up an email "Out Of Office" (absence) message. This message provides a convenient way to automatically inform anyone trying to contact you that you're out of the office. Messages will still be delivered to your inbox. Note that messages in your inbox will still count against your quota. If your disk quota is exceeded, subsequent messages sent to you will be returned to sender. You can check your email quota information at http://email.ucdavis.edu/. To go to the "Out of Office" set-up page now, just click on the link above titled, "Out Of Office email setup form."
If you have any questions about the Out Of Office message setup tool, contact the IT Express Help Desk at ITHelp@ucdavis.edu.

List members

Subscribers of high-traffic lists are encouraged to temporarily suspend their subscriptions during a prolonged absence.

To begin the suspension, send an email message to listproc@ucdavis.edu with the following in the body of the message:

    SET <listname> MAIL POSTPONE

This command suppresses mail delivery to you from the list until you reactivate by sending the following command:

    SET <listname> MAIL

During the suspension, you are still subscribed to the list(s). Please note that although the command is "POSTPONE", what occurs is a suspension as the messages from the list will not be be stored somewhere and delivered later as POSTPONE might imply. You will not get the messages sent to the list while your subscription was in POSTPONE status.